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Why Critical Control and Audit are Important in Project Management? Review of Control Process in Project Management

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Amit VG
Why Critical Control and Audit are Important in Project Management?  Review of Control Process in Project Management

In most of the operations, it is not possible for Project Managers to personally monitor each and every activity due to the complexity of operations. Hence, a Manager needs to identify points of control to make sure that the whole operations are proceeding as planned.

The following ae types of critical point standards to be kept in mind in project management;

  • Physical standards
  • Cost standards
  • Capital standards
  • Revenue standards
  • Program standards
  • Intangible standards
  • Goals standards

Managerial control mostly works as feedback system that compares performance with standard, and initiates corrective action. Once the project management controls are placed correctly, it offers unparalleled opportunity for process improvement, and project completion. Varieties of tools and techniques have been used over the years to help Project Manages to effectively control operations.  

Project audit is one such control which encompasses multiple goals depending on organizational requirements, and project needs. It includes the process of assessing project progress, evaluating adherence to project management standards, and resolving project problems. In order to meet these needs, project audits can vary by type, purpose, and timing. Verification audits are pre-planned to evaluate project progress, and measure adherence to established project management standards. In this case, the project needs to be verified according to established criteria. On the other side of the equation, problem response audits are unplanned and self-selecting, initiated in response to the pressing needs of a troubled project.

Every effective audit operation will be defined by these four characteristics - alignment, independence, transparency and institutional support. Negative audit results, particularly as part of a pattern, can damage one's career, or even bring about dismissal in more extreme cases. Audit staff must be able to cut through the fear, negativity, and skepticism to bring about positive results. The only way to achieve this is to empower auditors to do their job, and allow project managers to share in the audit process through training, communication and feedback. To realize expected benefits, every element of the project audit, from staffing to process, should be clearly defined and openly communicated.  

Other control tools used traditionally are variable budgeting, and zero budgeting whereas new generation techniques are program evaluation and review techniques, milestone budgeting, Gantt Charts tracking.

 

SMART ADMIN dashboard always gives live update of the project progress to better control project activities. It lets you identify critical control points to effectively monitor project progress. The audit of the project can be performed by setting up the criteria accordingly and retrieving reports. The task allocation feature in SMART ADMIN lets the Project Manager to assign task for specified hours, and it allows Project Manager to take full control of activities of the team.

Visit https://www.smartadminmanager.com/project-management

Contact us: 963-251- 6592 (India)/ [email protected]

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