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How to Manage Shopify Inventory Like a Boss

Allen Bauman
How to Manage Shopify Inventory Like a Boss

Managing Shopify inventory can be a bit of a challenge. There are many variables to consider, from how much inventory you need on hand to how you’re going to ship it. In this post, we’ll go over some tips for managing your inventory and making sure that you always have what your customers want.

Create a list of items that need to be reordered regularly

Make sure this list includes all items that are sold out and need restocking as soon as possible. You should also include items that have low inventory levels but aren't yet sold out because these can still be ordered from suppliers in bulk at a lower cost than single item orders.

Then create another list with all your products, including those which are not yet available for purchase on your website, but are expected to arrive soon or will be ordered by customers who placed an order before it was sold out (these orders should also be fulfilled).

Set up automated reorder functions for your most popular products

If you've got a few items that sell well, set up an automated reorder function so it happens automatically when stock runs low. This will save you time and money because you won't have to manually place orders every time the item sells out. To do this, go to your inventory section in Shopify and click "Inventory management." From there, click on the product you want to set up an automated reorder function. Next, click "reorder" in the upper-right corner of the page and choose how often you want to be notified about low stock (daily or weekly). You can also choose how many units should trigger an order (10 or 20). That's it!

Catalog your products

Inventory is useless if you don't know what products you have in stock or what items are out-of-stock. If you want to be able to make decisions about reordering, item pricing and more, then you need to catalog all of your products and their variations.

With Shopify's Product Inventory app, you can easily catalog every product that you sell in just a few clicks. You'll be able to see exactly how many units of each product variation are available for purchase, as well as which ones are out of stock and when they will be back in stock again (if applicable). This information can then be used for inventory reordering purposes or other business decisions based on inventory levels (e.g., discounting an item if there's only one left in stock).

Organize items based on their type, features, uses, and price range

This will help make sure all of your products are listed under one category so customers can find what they need quickly and easily. It will also give them an idea of which ones they should buy first — especially if they're looking for something specific like organic ingredients or vegan-friendly products.

If it's not already done, go through all of your products and categorize them accordingly. If you find that some products don't fit into any particular category, create one for them so that customers can find them easily when browsing through your site.

Set up an inventory management system

Inventory management is one of the most important aspects of ecommerce. When you're selling products from your own private label, you need to be able to track them in an organized way. You can use a third-party inventory system like Stitch Labs or Inventory Management Software by Shopify, or you can set up a simple spreadsheet. If you're just starting out with one or two products, a spreadsheet is probably the easiest way to keep track of your inventory. If you're managing a larger store with a lot of SKUs, then it may be worth it to invest in software designed specifically for managing product inventory.

Hire help to handle your inventory management tasks.

If you're a business owner who's trying to manage the inventory for an online store, you know how time-consuming this can be. You have to double-check that all of the product information is correct and make sure that there are no typos or other mistakes. You also have to keep track of when items sell out so that you can reorder them. And if things aren't going well with an order, you might need to cancel it before it ships.

If you want to focus more on marketing and sales, consider hiring someone to handle your Shopify inventory management tasks for you. A professional seller will use their experience and expertise to update product information when necessary, place new orders and cancel old ones as needed, and manage payments effectively as well.

You can also hire an assistant who's familiar with Shopify or other eCommerce platforms so that they can help out with some of these tasks on a part-time basis instead of full-time if you prefer.


Now you know a few of the basic tips for making the most of your Shopify inventory. Try each one and see what works for you. You'll soon be looking at your items with a renewed sense of purpose, hoping that each item really "sells like hotcakes."

Allen Bauman
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