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Getting the payroll process right is important for any business. In addition to being the primary driving process behind how employees receive their salary for their work, a correctly executed payroll process can help protect your business against any labor or payroll compliance problems or issues.

According to Fit Small Business, the payroll process, “consists of the steps needed to pay employees each period, and involves tracking hours worked, deducting money for employee benefits, and remitting payroll taxes. Establishing a solid payroll process helps employers avoid penalties for breaking Department of Labor laws (minimum wage, unpaid overtime), and payroll software make it easy.”

Business owners need to ensure that whoever is handling payroll – whether it’s themselves or an HR rep – are capable of handling the process and are knowledgeable about what rules, regulations, and other facets need to be considered.

What’s involved in the payroll process in HR?

The payroll process in HR has several steps that are similar across businesses.

1. Collect time records

One of the most important steps in calculating and distributing payroll is to collect time worked by employees in order to calculate how much they’re owed by the business. Some businesses calculate this by using paper cards or electronic timesheets, but both are valid methods for ensuring that HR teams have what they need to accurately assess payroll. For non-hourly employees, HR teams need to know the salary pay as well as any PTO time that needs to be deducted. Hourly employees need to have any overtime, time and a half, or other non-regular hours calculated.

2. Calculate pay and deductions

Every individual employee will have their information calculated to include hours worked, salary owed, and deductions. Deductions, such as benefits, taxes, and insurance that need to be taken out of every employee’s paycheck, are almost as crucial as the pay itself, as they play a big role into employer compliance.

3. Pay employees

When hours, rate of pay, deductions, and other elements have been tracked and accounted for, employers can successfully pay their employees through whatever method required by the state or business – physical check or direct deposit is being the most common.

Additionally, keeping payroll records is an important part of the entire payroll process in HR, from the timecards to the employee exemption records to tax deductions and payroll stubs.

One way to handle the payroll process and avoid any compliance issues is to invest in an HR or payroll process software.

Benefits of software solution for the payroll process in HR

Some of the benefits of using an automated software solution for the payroll process in HR include:

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