As an Outlook client, we realize that overseeing PST files is a difficult task. Due to its utility and advanced functionalities, most users always prefer to utilize Outlook. But the general problem with Outlook is identified in its information file known as PST (Personal Storage Table) file. In Outlook, PST has a specific file size limit as it can only store the mailbox data up to its fixed extreme size. Clients should never allow the PST file to arrive at its most extreme size limit which may cause a few severe corruption issues and Outlook performance-related issues. As we know, the data file stored in the PST file up to an extreme limit can cause numerous mistakes. So, we are going to recommend a safe way to Compress PST files without opening Outlook.
Outlook email client generally saves its PST file into two formats i.e. ANSI format that is utilized in Outlook version 1992 to 2002, and Unicode format related with Outlook 2003 and later versions. ANSI format PST files can store mailbox extreme data up to 2GB. Be that as it may, a UNICODE format PST data file gives mailbox storage of 20 GB to 50 GB. Unicode PST documents rarely reach to its maximum limit, but ANSI PST files are most extreme to beyond their maximum size limit. Then, go with this blog and know the safe way to reduce PST file size without Outlook.
Problems Faced with Oversize PST Files
An Extra size PST file may lead to different issues and corruption problems. Users need to Compress PST files without Outlook because oversized PST files generally affect Outlook performance and many more. Some of the major problems faced by Outlook users after reaching PST file its maximum size limit are as follow mention below:
Oversized PST documents can be inaccessible- The damage or corruption issue of the PST file leads to the inaccessible stage by showing an error message. The error message can be like “Your PST data file might have exceeded its extreme size limit”.
Large PST files may be damaged or corrupt easily- When PST documents often grow to their maximum, then they become prone to corruption. This problem mostly occurs when the data is accessed on the network.
How to Manually Compress PST File with Outlook?
- Install and open MS Outlook client into your PC.
- Presently choose and delete unwanted data items from your mailbox.
- At that point, hit on the Folder items List. Here, right-click on Erased Items folders, and select Empty Folder.
- Now, hit on File >> Info >> Account Settings.
- In the Account Settings window, hit on Data Files, and pick Outlook Data File. Tap on the Settings tab.
- A Personal Folders pop-up box will show, hit Compact Now.
- The cycle to compact Outlook information files will start on your PC. Let’s wait until it gets complete.
Drawbacks/Limitations
Sometimes manual techniques flop due to various reasons and do not work. Manual methods are also time-consuming and sometimes take several more hours to execute. In such circumstances, Outlook users can use automated tools to compress PST files without Outlook.
Professional Way to Compress PST File without Using Outlook
Outlook users can try the best professional solution that takes less time than manual techniques. I suggested that users use the DRS PST Compress tool to decrease the limit of inconsistencies. It is a successful tool to reduce PST by its Folder, Size, Year, Date, and Email ID. It is third-party software that can Compress PST files without Outlook. It is more valuable software for users.
Conclusion
We have also discussed all the suggested solutions/methods to compress PST files without Outlook. The above manual techniques can create different issues. So, it is highly recommended to use an automated solution for a secure and accurate file. Using a third-party tool is a more reliable and efficient solution to reduce your large PST files. We suggested using trusty, and more successful software.
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