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Change Management System Software | What is Change Management?

Change Management System Software | What is Change Management?

Change management system helps you in managing change requests in business processes ensuring constant improvement of the organization

Change is everywhere, and can be initiated from anywhere in your organization. CQ Change Management allows you and your supply chain partners to establish and follow best practice workflows to address the entire change management lifecycle. The software supports each aspect of your own change management process from initiation and review/approval through to execution tracking, verification and closure.

The backbone of any quality system, CQ Change Management connects automatically with other QMS processes including CAPA, Document Management and Training Management to ensure seamless integration between QMS processes. It not only assures compliance by maintaining detailed documentation on all changes, such as those related to design specifications, SOPs, materials, suppliers and processes but can also greatly enhance your company’s productivity and customer satisfaction.

Provide Organizational Governance and Oversight

Ensure compliance through documented workflow tracking and monitoring the execution of all changes. By addressing all processes and other changes systematically – and not simply by trying to recall all the changes in someone’s head – you can be assured that best practices are followed and regulations are complied with appropriately. Conduct impact assessments to understand change effects organization-wide.

Collaborate with Stakeholders Across the Organization

With changes generated anywhere in your company, you need an organized method to evaluate, share, track and implement all changes properly. Employees may ‘subscribe’ to change records to follow those actions relevant to their roles/functions. And by notifying all relevant stakeholders instantly via integrated enterprise collaboration tools like Chatter, you improve decision making with their involvement. Action items are easily assigned for tracking and suppliers can be updated. The system routes planned changes to impacted area heads who can review/approve changes from their own devices. As a cloud-based system, all stakeholders can work together from anywhere with any device.

Establish and Follow Best Practices

Systematically follow proper procedures and practices when rolling out changes. Eliminate manual processes that can lead to errors and delays. Define your own policy and track each step in the change lifecycle from initiation to business/risk assessment to approval to task assignment to change implementation to verification. Streamline the process and guarantee consistency and repeatability across the entire change process.

Accelerate the Change Process

By sharing all changes, their impact and associated tasks with everyone involved, nothing is forgotten and you speed up implementation of changes. Having a structured process ensures you don’t forget anything. All associated tasks with changes are specified and tracked so documents get updated, training gets completed and processes get updated more efficiently, eliminating the need for back and forth emails and meetings, and resultant delays. Changes become effective quicker, leading to improved productivity and a reduced cost of change.

Increase Change Visibility

Track all change actions and related impact to understand how changes are progressing. Gain visibility at all levels of your organization so all impacted constituencies can plan accordingly. This way, before changes become effective, you can make sure all approvals have been set and there is a defined ‘good to go’ process. Mitigate risk by ensuring changes introduced after being put into production have been validated.

refer: https://www.compliancequest.com/change-management-software-system/

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