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5 Fundraising Event Planning Tips

5 Fundraising Event Planning Tips

Fundraising events are great ways to raise money for your cause. They can bring in a lot of money and are also a lot of fun. However, it can be hard to plan these events, especially if you have never done one before. This article will give you tips for fundraising event planning to help you make the most of your event.

Often, people hold fundraising events because they want to raise money for something important to them. For example, many people hold annual fundraisers to raise money for their child's school or sports team. However, some people might want to use the funds raised at their event to help those in need who live nearby or have been affected by natural disasters such as hurricanes or floods. You must have a clear goal before planning your fundraiser event so that it is easier for you and your volunteers to stay organized and focused throughout the process!

1. Create a Theme and Stick to It:

The theme of an event is what sets it apart from other events. The theme can be anything from a holiday to a particular period to a specific color. Whatever the case, the theme should be cohesive and not too broad.

A fundraising event is usually themed around a cause or charity that you are fundraising for. For example, if you raise money for breast cancer awareness, your event might be themed "Pink Out" with decorations in shades of pink, and all proceeds go towards breast cancer research.

2. Invite Guests to the Party via social media & Emails:

A fundraising invitation email template is an email that is sent to potential donors and asks them to donate. It also provides a link to the donation page.

It's important to customize this email template for every campaign, but there are a few key components that should always be included:

- A personal introduction from the fundraiser or organization

- A clear explanation of what the money will be used for

- A call to action (e.g., donate now)

3. Sell Items at the Event for Profits:

The fundraising sale items can be anything that you want to sell. Some examples are food, drinks, clothes, and other items. When you have a fundraiser sale item that is popular or in demand, then it will likely sell out before the event is over.

A fundraiser sale item can be popular or in demand at the time of the event. For example, if it's winter, then hot cocoa might be a good fundraising sale item because people would need it to stay warm and drink during the event. If you're hosting an event in the summertime, then water bottles might be a good fundraising sale item because people would need them to stay hydrated during the event as well.

4. Offer a Fun Activity for Your Guests at the Fundraising Party:

A fundraiser party is a great opportunity to simultaneously have fun and raise money for your cause. It's also an excellent chance to get people excited about your cause and recruit new donors or volunteers.


Below are some ideas for games you can play at your fundraiser party:

  1. Scavenger Hunt: Give each guest a list of items that need to be found before they can win. You can either have them find the items independently or assign one person to oversee finding them. This game is perfect for adults and kids alike!
  2. Charades: Have guests act out words, phrases, or sentences without using words. The more creative, the better!
  3. Musical Chairs: This game is much like musical chairs but with a twist! Have each guest sit in a chair with their eyes closed while music plays. When the music stops, everyone tries to find an empty chair. The last person standing wins.

5. Follow Up After the Event with Thank You Notes from Staff and Participants:

Thank you notes are a great way to follow up after the event and to thank people for their attendance. It's important to remember that these are not just for donors but also staff, volunteers, and participants.

It is also a good idea to ask people what they thought of the event in the thank you note so that they feel heard and appreciated.


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