Documents Required for NGO Registration

When it comes to making a positive impact on society, many individuals and groups choose to form Non-Governmental Organizations (NGOs). Whether your aim is to support education, health, social welfare, or any other cause, the process of formalizing your efforts through NGO registration is an essential step. For those interested in NGO registration in Jaipur, understanding the documents required and the legal formalities involved can be crucial. In this blog, we will explore the documents needed for registering an NGO in Jaipur, particularly focusing on Trusts, which are a popular form of NGO in this region.

Types of NGOs and Their Registration

Before diving into the documentation, it’s important to understand the types of NGOs that can be registered. In India, NGOs can be registered under three broad categories:

1. Trusts: These are governed by the Indian Trusts Act, 1882. Trusts can be public or private and are often used for charitable purposes.
2. Societies: Governed by the Societies Registration Act, 1860, these are organizations formed by a group of individuals united for a common purpose.
3. Section 8 Companies: Registered under the Companies Act, 2013, these are companies established for promoting commerce, art, science, research, social welfare, religion, charity, and environmental protection.

In Jaipur, as in other parts of India, Trust registration is a preferred route for many NGOs due to its relatively simpler legal framework and ease of management.

Key Documents for NGO Registration in Jaipur

1. Trust Deed

For Trust registration in Jaipur, the Trust Deed is the foundational document. It is a legal declaration that outlines the objectives of the Trust, the roles and responsibilities of the trustees, and the methods of managing the trust’s assets and resources.

• Content of the Trust Deed: The Trust Deed should include details like the name of the Trust, the names and addresses of the trustees, the name of the settlor (the person who is establishing the Trust), the objectives of the Trust, and the method of appointing or removing trustees. The deed should also define the operational area of the Trust, which, in this case, could be specified as Jaipur or the broader Rajasthan region.

2. Proof of Identity and Address

Every trustee must provide valid proof of identity and address. Accepted documents include:

• Identity Proof: Aadhar Card, Passport, Voter ID, or Driving License.
• Address Proof: Utility bill, bank statement, or any official government-issued document.

3. Photographs of Trustees

Recent passport-sized photographs of all trustees are required. These should be attached to the application forms or submitted separately, depending on the registration requirements.

4. Proof of Registered Office Address

The Trust must have a registered office address in Jaipur. You’ll need to provide proof of this address, which could be a property tax receipt, rent agreement, or a utility bill in the name of the Trust or the trustees.

• No Objection Certificate (NOC): If the property is rented or not owned by the Trust, an NOC from the property owner is mandatory. This document should clearly state that the owner has no objection to the property being used as the registered office of the Trust.

5. PAN Card of the Trust

Once the Trust is registered, obtaining a Permanent Account Number (PAN) for the Trust is crucial for legal and financial transactions. Though not required at the initial registration stage, it is advisable to apply for a PAN card immediately after registration.

6. Consent Letters from Trustees

In some cases, especially if there are multiple trustees, consent letters may be required. These letters confirm that each trustee agrees to act as a trustee of the Trust and understands their roles and responsibilities.

Additional Steps and Considerations

• Stamp Duty: The Trust Deed must be executed on non-judicial stamp paper, and the stamp duty varies by state. In Rajasthan, ensure you use the correct denomination of stamp paper to avoid legal complications
• Witnesses: The Trust Deed must be signed by at least two witnesses. These witnesses should also provide proof of identity and address.

Conclusion

Registering an NGO, particularly a Trust, in Jaipur involves careful preparation and attention to detail. The documents listed above are fundamental to ensuring a smooth registration process. By gathering these documents in advance and seeking legal advice if needed, you can expedite the process and focus on what truly matters — making a difference in the community.