Biometric machines provide a secure way to track attendance, as biometric data is unique to each employee and no one can replicate or steal it. With the best biometric attendance machines like Mewurk’s face recognition kiosk, the data is encrypted and stored securely, further protecting employee identities and preventing unauthorized access.
Only a very few organizations or companies still rely on traditional attendance tracking methods using registers and later manually calculating each employee's attendance and leave for payroll and other administrative tasks.
Most organizations likely use free or premium attendance software, depending on their size, budget, and integration needs. But the question is, is that enough? This blog explores how biometric attendance software, an extension to attendance management software systems, can enhance the overall process of attendance tracking. We’ll help you understand:
- What an attendance machine is
- Common types of attendance machines
- How these machines improve attendance tracking
- And more!
Keep reading for an in-depth look.
What Is an Attendance Machine?
An attendance machine is an electronic device designed to record employee attendance. It usually comes with a fingerprint scanner, facial recognition camera, or RFID card sensor to capture attendance data. Various types of attendance machines are available today to choose from. Some models automatically integrate with existing attendance management systems, while others require manual data entry.
Popular Types of Attendance Machines
Based on the technology used, attendance machines are categorized into four types,
Punch Card Attendance Machines:
Punch card machines are traditional attendance machines which use punch cards with time stamps to record employee’s attendance data. When employees arrive or depart, they insert their punch cards into the machine which stamps the entry and exit time on it. At the end of the month, the HR team manually reviews the cards to verify employees' in and out timings to calculate the number of days and hours they worked.
Biometric Attendance Machines:
Biometric machines are modern alternatives to punch card machines. In this system, employees do not need to carry any cards. Instead, they use their biological features, such as fingerprints, iris patterns, or facial recognition, to record their attendance. The data is collected using specially designed devices, such as fingerprint scanners, facial attendance machines, or iris scanners, which identify employees based on their unique biological features and log their attendance.
RFID Attendance Machines:
Employees use a Radio Frequency Identification-enabled card or tag to mark their attendance. The card, when scanned by the RFID machine, reveals the unique identifier stored on it and allows the machine to report the employee's attendance to the computer system that is connected to it. This process provides a quick, efficient, and accurate way to track employee attendance while ruling out chances of errors and significantly reducing the time.
Proximity Sensors:
In workplaces with proximity sensors, employees can simply tap or wave their ID card or fob near the sensor to record their attendance. This method is similar to RFID-based attendance marking but offers greater convenience and speed. By eliminating manual scanning, proximity sensors reduce errors and save time. The sensor automatically tracks and records employee arrivals, departures, and breaks based on the card or fob data.
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