20% of hospitals changed their EHR in the last 12 months. When a healthcare facility changes EHR, there are many dimensions to the project, data conversion is one of them. Data conversion strategies start with defining the data retention policy, understanding data migration scope and extracting historical medical and financial records from legacy EHR and moving it to new EHR or archiving them.
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Triyam’s CEO was recently given the opportunity to participate in an expert round-up of the new EMR by Epic.
This content was specifically geared towards this particular system, but his peers offered up a plethora of valuable insight that could easily be applied to rolling out any new EMR system.We’re excited to share this insight with you here today in hopes of making your next transition as smooth as possible.The Planning Phase is KeyThe ever-wise Epic EMR Security Coordinator, Amit Haror says she learned just how important the planning process is while implementing Epic at Mackenzie Health, which makes perfect sense.You wouldn’t run a marathon without proper shoes and hydration.
The same mentality should be applied when making any sort of IT system change.Transfer Relevant Data & Archive the RestRegardless of how much we’ve talked about it, there’s still a large number of hospitals and providers who assume their patient data will automatically be transferred to their new EHR.However, this isn’t the case in the majority of instances.
By the time they realize this, all budget is burnt out for implementation.
This requires them to continue paying annual support fees to the legacy EHR in order to retain access to historic information.Take our word for it, running two systems isn’t fun for anyone involved.
Archival of the historic medical and financial information in the old system is always the right solution in these situations.Include the Right PeopleHibah Khan, an Epic Certified Application Specialist at St. Joseph Healthcare in Ontario, pointed out that one of the biggest oversights when implementing a new system is involving all of the necessary stakeholders.The behind-the-scene staff like your finance and coding teams, need to be kept in the loop from day one.