Resignation Letter Format with Examples

Deciding on a new career or taking some time off from the job? Seeking the perfect resignation letter format? Whatever be the reason for quitting your current job, the next thing you should think of is getting a definite resignation letter example. 

A resignation letter format helps you send an official termination document that mentions your last day at work and details related to your departure. A rightly drafted resignation letter could help you leave your job on a positive note. 

What to Include in the Resignation Letter? 

A resignation letter format is similar to that of a business letter. It should be written in a short, simple, and precise way. You can begin writing it with, ‘I’m writing this email to…’

The subsequent paragraphs could include meaningful information including only key elements. It must have a salutation, recipient’s name, date of resigning, and more. 

Sections of a Resignation Letter 

Each part of your letter should adhere to the appropriate resignation letter format starting with a salutation, body content, and more. Here are a few points to include in your resignation letter. 

• Salutation

• Date of your last day at work

• At least two weeks of notice

• Statement of gratitude

• Offer to help with the transition

• Contact information

• Closing salutation (Thank you/Sincerely)

Resignation Letter Examples with Reasons

You could be leaving the job for some or other reason. Although it’s not required to mention the reason for resigning, most of them do so to have a smooth transition. 

Resignation letter examples below will help you leave your job professionally. It could be any reason from the following: 

1. Better opportunity 

2. Personal issues

3. Going back to school

4. Illness

5. Career change

6. Relocation due to family reasons 

7. Relocation due to spousal reasons

8. Maternity

9. Different work arrangement

10. Flexible schedule

11. Travel abroad

Reason 1: Better Opportunity 

The new opportunity offering you better compensation and massive growth is just another good reason for leaving a job. Find this resignation letter example as a vital resource for conveying your resignation accurately.

Dear Smith, 

I would like to notify you that I’ve accepted an offer letter for a better position at a company that I feel is good for my career development. I request you to consider this is a note as my formal resignation from your esteemed company. My last day will be 15 days from today, (mention date).

I’m grateful for the opportunities your company has offered to help me grow and learn. I’ll be assisting in the transition of my current job. 

Sincerely, 

Anne

Reason 2: Personal Issues 

Whether it be your children at home who need your time or it’s a high time you need to balance your work-life, consider this letter of resignation template to leave your job. 

Dear John, 

I request you to accept my resignation, effective (mention your last date at work). As you know, my family is going through a tough time due to varied reasons, I need to take some time off. I would prefer to stay home as they require my full attention. 

Thank you for providing me with numerous growth and development opportunities. I’ll be available to assist with the transition. 

Sincerely, 

Noah

Reason 3: Going Back to School 

If you’re an employee planning to get back to school, this resignation letter example will help you format your letter well. 

Dear Anna, 

Please accept this resignation letter as my formal notice of departure from AXB Company as an assistant manager. My last day of employment will be (Mention Date). I plan to return to graduate school to pursue my diploma degree at (name of university).

Thank you for the great opportunities and support over the past (Your experience at the company). 

Please let me know if you need any assistance during this transition.

Sincerely, 

Ellie

Reason 4: Illness 

Your severe health issues might demand a long-term leave from your 9 to 5 job. This resignation letter format will serve you as the best guide to curate one well. 

Dear Jane, 

I would like to request you to consider this as my formal resignation from AXB Company. I am regretfully resigning due to health conditions. My doctors recommend that I need complete rest to get a fast recovery. For this, I need to step down from my duties at AXB Company as I’m unable to meet the objectives effectively with this illness. 

I feel grateful for all the opportunities. Please feel free to reach me for any assistance. 

Sincerely, 

Kylie

Reason 5: Career Change 

As you’ve planned to explore a new industry and have decided to leave your current job, here’s a letter of resignation sample you could use to draft one. 

Dear Fran, 

I’m writing this to inform you that I am resigning from my position as an accountant. My last day will be (mention your last day at work). I am looking forward to the new direction of my career. 

I’m glad about the opportunities and lessons I’ve had gained, all of which I’ll take with me throughout my career. 

I’ll assist to wrap up my duties and train my replacement if needed. Please let me know if I can do anything else during the transition. 

Sincerely, 

Brandon

Reason 6: Relocation Due to Family Reasons 

You could be resigning as you’re required to relocate to your home town due to some personal reasons. Here’s a resignation letter example to help you out with the same. 

Dear Cyrus,

This is to state that I am leaving the job as sales manager on (mention your last date). I will be relocating to New Zealand in the coming months to stay with my family.

Thank you for this opportunity in the sales department–I hope to find a new position with equally inspiring and productive. I wish the company a bright success in the future.

Please let me know if I can offer any aid to make the transition smooth.

Sincerely,

Elliot

Reason 7: Relocation Due to Spousal Reasons

There are times when you need to leave your job to accompany your spouse and settle in a new continent/country. You can refer to this resignation letter template if you need to write one. 

Dear Lee, 

I am writing to let you know that I’ll be resigning from the company in 20 days. I had a great time working with the entire team and was more grateful for the opportunities I attained and the responsibilities I was handed. 

I’ll be relocating to New York as my wife has got the promotion and I’ll be shifting along with her. Please let me know how I can help ease the transition. 

Sincerely, 

James

Reason 8: Maternity 

The maternity leave could be inadequate for you to take care of your newly born kid. You might be planning to leave a job and here’s a resignation letter format for the same. 

Dear Benjamin, 

As you know I’ve been on maternity leave from work since (mention date) and I am scheduled to return on (mention date). I sincerely intended to join the work at the end of my leave, but for now, staying home with my infant is what that I need to do. 

Please accept this as my resignation notice from my position as editor with AXB, effectively immediately. I enjoyed the time working with the company. If there is anything I can help with the transitioning process, please let me know. 

Regards, 

Mia

Reason 9: Different Work Arrangement

You want to work as a freelancer or a part-time employee. You might be leaving your current job for seeking a remote work opportunity. You can count on this resignation letter example to resign from your current job. 

Dear Carter, 

I request you to accept this letter as formal notice of my resignation as assistant manager effective (last day at the job). I would like to continue this role for a longer period, but my family requires more attention and hence, I am unable to work for this job role effectively. 

Thank you for the opportunities you’ve given me over the past years. Let me know if I can help ease the transition in any way. I’ll also be glad to train my replacement. Please contact me anytime at (email address or phone number). 

Sincerely, 

Christian

Reason 10: Flexible Schedule

It might happen that you cannot attend the 9—5 work schedule due to some vital responsibilities as a parent, partner, or child. Refer this resignation letter format to inform your superior precisely. 

Dear Grey, 

Please accept this as my official 2-week notice of resignation from AXB Company with effect from (last day at work). As I’ve to look for my mother suffering from severe illness, I am resigning as a manager at your company. 

Let me know if I need to aid any help with the transition to my replacement. I wish the company continued success. 

Regards,

Taylor 

Reason 11: Travel Abroad

You can use the resignation letter format below to notify your employer that you’re resigning to travel abroad. 

Dear Lee, 

This is to inform you that I am resigning from your esteemed company. I’ve enjoyed my time here, but I’ve decided to take some time off from the job to travel abroad. 

I request you to consider this as my two weeks’ notice, effective (last day at work). Please let me know if I can assist in the replacement process. 

The opportunities I’ve had here have been amazing. I’ve learned a lot and will forever be indebted to your company. 

Sincerely, 

Elijah