Are you planning for your upcoming event? Even experienced organizers might get confused and forget crucial details because they get so wrapped up in planning things. A novice event planner could also miss vital information about the planning procedure. When planning an event, you should avoid missing out on stuff by making a checklist of the missed out details. A planning checklist can help you properly conduct the event without failing to recognize crucial aspects. Technology comes into play because event planning software can help you handle your event better.
Make an event schedule
Make use of the latest technology to alleviate the event tension. As you approach the event, even small details might change, such as the name of the speaker or the session title. It would assist if you made it a point to inform the attendees about it, or you can update it on the event app to avoid confusion or complaints. Many event planning software makes it easier for you to reduce the burden. You might also use emails and push notifications to inform your attendees with just a click.
Reminding the speakers
Sometimes the speakers don’t turn up, and it becomes pretty embarrassing. It is a real story and has happened many times. However, if you don’t want to face this nightmare, the best thing to do is to remind the speaker about the date several days before the event takes place. It would help if you did so a few days before the event so that they could take the flight and arrive for the event on time. A good conference app can help you inform dozens of speakers; you might even schedule multiple reminders to tell them.
Make a note of food preferences
It will become quite unsettling for you if you discover that your attendees are vegan while your event serves non veg barbecue. It’s better to keep this information beforehand to give a pleasant experience with perfect accommodations. Various event applications also provide registration where you can ask these questions to ensure that the event takes place seamlessly. It will help you come up with extraordinary cuisine decisions making the entire scenario easier and faster for you.
Creating trend on social media
Social media posts are essential to promote your event and create awareness. Do post the event updates before the event. It becomes tedious and time-consuming when it comes to creating media posts. It should get clubbed with an eye-catching image too. You may use event applications to schedule such posts in advance. Make sure the caption and image are crucial information related to your event.
It would help if you prepared a unique table for sponsors having flowers for each of the sponsors. You might even ask a sponsor whether they want to have some souvenirs or giveaways with imprinted company logos. Scanning QR codes helps attendees network faster. However, the app you use should allow people to make it easier to connect even after the events.
Event planners! Arm yourself with this latest event planning checklist so you can handle your next event quickly and confidently.