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Office 365 Backup: 7 Reasons Why You Need It

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Office 365 Backup: 7 Reasons Why You Need It

In 2011, Microsoft launched its cloud-based service, Microsoft Office 365. This product aimed to improve user communication and collaboration efficiency. Simply put, it allowed companies to manage their data in the cloud. Eleven years later, the number of Office 365 company users worldwide has now reached 1 million users.

Data backup is a crucial aspect of a company’s data protection strategy. It prevents data loss and ensures business continuity. But as companies move to cloud computing, they are revisiting their data protection strategies to address the new challenges.

In this article, we settle the misconception among organizations about how much control they retain over their Office 365 cloud data and who is responsible for its safety. We will also explore why Office 365 data backup is still necessary and critical for your business.


The Shared Responsibility Model: Where Does Microsoft Stand?


When migrating business data to a cloud SaaS environment such as Microsoft 365, companies often misunderstand the responsibilities of these cloud service providers. Companies assume that data protection falls on the shoulder of their SaaS provider when in fact, it is the customer’s responsibility alone. Such misconceptions, when left unattended, may lead to damaging consequences.

Microsoft’s responsibility can be summarized by its management of four areas:

  • Uptime: Microsoft’s prime focus is to maintain its infrastructure up and running.
  • Data replication: Microsoft 365 provides geographic redundancy that replicates data on geographically separate hardware to ensure that multiple copies of the data are always available in case of disaster hits a certain geographical area. Hence, in case of an infrastructure crash, Microsoft users will continue to work productively without interruption.
  • Access control: Microsoft provides phone and message authentication in addition to multi-factor authentication while using the basic password method.
  • Physical access: Microsoft created security processes and policies for their data centers to reduce the risk of unauthorized physical access. Such policies ensure that attackers cannot access the data stored in the system by physically accessing the servers that host it.

While companies like Microsoft offer robust cloud architectures that ensure the service’s availability, the responsibility to manage and protect business-critical data rests within the customers, that is the service users. A comprehensive and adaptable Office 365 data backup and recovery solution is increasingly crucial to companies to ensure they have full access and control over the data they create and share.

Here are 7 reasons why.



Source: https://themerex.net/wp/office-365-backup-7-reasons-why-you-need-it/

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