You can’t say much to a hot lead when they keep asking you for prices of specific products or services and then change their mind after an estimate is created. By the third time they’ve done this change in their prospective order, you are ready to pull out your hair! The client can’t decide on the exact products or quantities at this point but wants you to send an approximation of the prices of the goods involved. A formal estimate is mandatory for the company.
The process for creating an estimate and invoice software in your organization is time-consuming. On some rare occasions, you have lost business to a competitor because of this delay. An estimate is created on your computer and then printed. This print is scanned and sent to the client. Adding the product and pricing takes time, after which contact details need to be added. Similar steps are required for the invoice and the final products and prices need to be added before printing and scanning.
The next day, your boss calls you into their cabin- “The client has rejected the estimate– he says that the figures and text were jumbled. Is it a formatting or compatibility issue?” You’ve been given a chance to set the record straight and bring some new business, if you are lucky. Somehow, scanning an estimate sounds inappropriate and you head to the operations team for a solution to this understandable issue with formatting. They recommend professional estimating software for customer-facing teams.
The next morning, you prepare an online estimate using a leading estimating and invoicing software. It’s similar to a bill with ballpark figures. After a couple of telephone conversations, the hot lead is converted and requests an invoice. They are really impressed when the document reaches them thirty minutes later. Your boss is impressed too because their payment is credited the same day.
12 benefits of professional estimating software
Let’s take a look at the major benefits of estimating and invoicing software –
- Create a template with your company logo and brands.
- Use marketing content for your estimate and invoice software’s document template.
- Assign specific templates for clients based on their geographies or products purchased.
- Auto-populate templates as per the details in your contact information. Salutations and names can be auto-populated.
- You can add comments to the estimate for client or internal use.
- Work in multiple currencies for your invoice.
- Documents can be printed or converted to PDF.
- Finalized estimate from client can be converted to an invoice instantly.
- Estimate and invoice templates can have differing layouts.
- Avoid inconsistencies in document branding.
- Create estimates and invoices while traveling.
- IT support is not required because the application is user-friendly.
Key takeaways
With the number of competitors in a ruthless business world, it is vital to be error-free and quick in closing deals. Marketing can make a big difference in ensuring your templates for your professional estimating software are perfect. Create the correct impression and it’s very likely you will gain repeat business for enhanced return on investment. By saving time on manually creating estimates and invoices, you can spend more time on your core tasks.
