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The Coworking Manager's Toolbox: 5 Essential Software Solutions

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Helga Moreno
The Coworking Manager's Toolbox: 5 Essential Software Solutions

The coworking industry has been experiencing tremendous growth over the past few years, making it increasingly challenging for managers to balance multiple tasks, such as optimizing their space, managing memberships, processing payments, and fostering a collaborative community. This can be a time-consuming process, taking away from the primary goal of building a successful business by creating a vibrant coworking environment that fosters customer loyalty. However, with the advent of coworking apps, operations can become simpler and more efficient, allowing operators to focus on what truly matters: creating a thriving business.


If you're considering investing in a white-label coworking app, it can be challenging to know which software is right for your brand. With numerous options available, it's crucial to choose a coworking space management software that fits your specific needs.


To help you make an informed decision, we've compiled a list of the top five modern coworking software options from major players in the industry. Our expertly curated selection was chosen based on a variety of factors, including features, functionality, and ease of use.


With this list in hand, you'll have all the information you need to evaluate each software's benefits, drawbacks, and suitability for your brand. Whether you're looking to optimize your space, manage amenities, foster a collaborative community, or enhance your brand, our comprehensive guide will help you make an informed decision that will drive your coworking business to success.


andcards


andcards is an excellent coworking space management software that aims to make managing a coworking space easy and hassle-free. The platform offers a simple and unified solution across both web and mobile apps, making it the only system in the market that allows admins to manage a coworking space through a smartphone.


One of the significant advantages of andcards is its focus on providing an intuitive user experience that even non-tech-savvy customers can easily understand. With core features such as


  • automatic billing collection,
  • membership management,
  • members' support, built-in analytics,
  • bookings,
  • visitor management,
  • and access control, as well as community-building features like
  • a newsfeed,
  • one-on-one chats,
  • and coworking events management, andcards has got you covered.


What sets andcards apart is its fancy branded apps that can be used by everyone involved in the coworking process, including members, nonmembers, event attendees, visitors, and even administrators. The native, intuitive interface design requires zero training for admins and customers, making it effortless for members to book meeting rooms and desks on their own.


The customer support offered by andcards is outstanding, with 98% of customers praising the company's support in Trustpilot and Capterra reviews. With free 24/7 chat and email support for all plans, a dedicated account manager who ensures that you go live with the web app within one hour from signup, and a support response time of fewer than two minutes, you'll feel well taken care of. Additionally, the company provides regular training and webinars to help admins effectively manage their coworking space.


In summary, andcards is an excellent option for coworking space managers looking for an easy-to-use and comprehensive management platform with top-notch customer support.


Optix


Optix provides a comprehensive set of features to support flexible and hybrid workspaces. With its white-label native mobile apps, CRM capabilities, and customizable resource types, Optix offers a solution to almost everything a modern coworking business needs. The platform includes


  • resource management,
  • multi-location management,
  • marketplace access,
  • automated invoicing and payments,
  • data and business analytics tools,
  • web widgets, and more.


In addition to its extensive feature set, Optix offers white glove onboarding for all plans and the option of a dedicated success manager, making it a good solution for shared workspace business owners who are not constrained by budget and are comfortable with slightly limited branding options.


The most prominent features of Optix include mobile apps for members, real-time resource management, and a marketplace to market and sell products and services—all available through a custom mobile app experience.


The mobile apps are exclusive to members, providing an excellent user experience. However, this means that coworking space managers won't be able to control the space on the go. Similarly, since Optix is focused on the mobile experience for members, web apps are not offered for them.


Overall, Optix is a robust management software that offers an array of features, making it an excellent option for businesses that prioritize mobile member experience and are willing to pay a higher price for the additional functionality.


OfficeRnD


OfficeRnD is a powerful office space management software that caters to office centers and flexible workspaces. With its comprehensive set of features, it provides administrators with the necessary tools to manage their customers, resources, and contracts with ease.


  • One of its key features is the Members Management tool, which allows tracking of changes in membership plans.
  • Space Management provides an overview of desk occupancy, while
  • Resource Management enables business analytics from various desk occupancies.
  • The Contract Management tool acts as a central hub for collecting relevant information on managed workspace members.


Another standout feature of OfficeRnD is its customizable Floor Plans functionality. This feature allows for the visualization of office layouts and resource allocation. It is particularly useful for office centers that require a more static and agile environment but can also be used by coworking spaces that prefer this feature.


OfficeRnD also offers a custom-built-in Customer Relationship Management function that helps manage the potential customers of the workspace community while collecting data on their desired target audience within particular channels.


The Contracts Management tool is another important feature of OfficeRnD. It provides an automated contracts management system that takes care of billing and contract-related problems. With this tool, administrators can focus on their core business activities, knowing that the contracts are being managed efficiently.


Overall, OfficeRnD is an ideal solution for office centers and flexible workspaces that require a sophisticated, feature-rich management system to streamline their operations.


Cobot


Cobot is a flexible coworking space app that streamlines operations and simplifies the daily tasks of coworking space managers. The platform offers an intuitive single interface to monitor coworking space members, create invoices, book passes, provide customer support, and more. The white-label technology allows businesses to rebrand the platform with their own logos and select the features most appropriate for their operations.


Cobot was initially developed for co.up in Berlin to automate the cumbersome manual record-keeping process, and since then, it has helped hundreds of coworking spaces worldwide achieve smooth operation management. Although Cobot does not have a mobile app, its web-based cloud solution provides secure access to all data.


Most prominent features:


  • Free trial period. Cobot provides a 30-day free trial of all its essential features, which allows operators to test the platform before committing to any long-term or costly obligations.
  • API platform tool. Cobot’s API tool is a powerful build-your-own platform that enables coworking spaces to integrate with dozens of other tools. This includes popular project management applications, payment processing tools, and social networking solutions. This platform makes it possible for coworking spaces to combine different tools into a cohesive hub for greater convenience and efficiency.
  • White-label member portal. Cobot’s white-label member portal allows coworking space businesses to customize members' experiences. This includes adding logos, custom colors, custom domains, and more, without incurring any additional costs.


Nexudus


Nexudus is a comprehensive CRM and platform for coworking and flexible workspaces, offering a wide range of tools to streamline management, from accounting and billing to lead tracking, community management, event ticketing, delivery management, and more. By using Nexudus, you can automate your workflow to save time and potentially grow your client network, while building a professional community around your workspace.


To help you make the most of the system, Nexudus offers Nexudus Academy, an extensive training course designed to help you unlock the full potential of their white-label solution.


Most prominent features:


  • Nexudus offers a powerful event management tool that enables users to create, organize, and promote events with ease. This feature can help coworking spaces build community engagement and create additional revenue streams.
  • Nexudus provides integrations with popular accounting software such as QuickBooks and Xero, allowing you to manage billing, invoices, and payments from one central hub.
  • The platform's community board feature allows members to post announcements and updates and start discussions, creating a sense of community and fostering collaboration among members.
  • Nexudus offers a range of customizable member portal templates, including dynamic and static pages, enabling you to create tailored pages to display information, resources, and other content to your members.


Wind Up


To sum up, choosing the right coworking management software is crucial for the success of your flexible workspace. With different features and capabilities offered by each platform, you can find the one that meets your specific business needs. Whether you prioritize customization, automation, user experience, or scalability, there is a solution out there that can help you streamline your operations, improve member engagement, and boost your bottom line. So, take your time to research and compare the options available, and make an informed decision that aligns with your vision and goals for your coworking space or office hub.

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Helga Moreno
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