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What Is The Best Process For Office Space Planning?

What Is The Best Process For Office Space Planning?

Office space planning is a huge and critically important project. Here are five great steps to include in your office planning.

1) Start your office space planning as early as possible

The amount of time new office space planning and an office fitout requires is often under-budgeted for. Ensuring adequate time for office space planning.

Starting the project scoping early gives you more opportunity to tightly define what will work best for your workplace and will tighten up your budgeting.

2) Think about the requirements of your business

Every business is unique and will have unique floor plan requirements to factor in, which can include:

  • a large open space for all staff meetings,
  • space that is optimal for large groups of site visitors or clients,
  • casual breakout areas for informal collaboration
  • quiet areas or rooms,
  • extra rooms for different types of activity-based work,
  • hot-desking areas,
  • the size or style of break room,
  • soundproofed pods or booths to make phone calls and hold private conversations
  • media rooms to record your company podcast or film your regular video updates, and
  • many, many others.

3) Plan for the future today

Your company is constantly changing and so also are its needs and requirements. Planning for growth is always top of mind for business leaders. Office planning that only factors in for today may be outgrown soon. Smart resource forecasting for each team or department in your business can become a key factor in your office space planning.

Don’t forget that planning for future business growth goes beyond just planning for the amount of individual workstations your floor plans can comfortably include. Planning for the future doesn’t mean getting as much furniture as possible into the office. It’s taking a holistic approach and considering conference rooms, meeting rooms, quiet areas, breakout spaces, spaces for social interaction and many other factors.

4) Factor for a flexible and hybrid working environment

The way we work has fundamentally changed as a result of the global pandemic. A flexible and hybrid work environment has become a popular way to engage your employees as they balance working in office spaces, working from home, or working from anywhere. In some ways, it’s even become the new normal.

Make sure your office space planning factors in how office design caters for your hybrid workplace policy and enables your employees to alternate their work location without impacting their productivity. Activity-based design can be a compelling approach here.

5) Engage a specialist office design and fitout provider

Juggling your day to day responsibilities with an office space planning process can be a real challenge. There’s a lot to consider to ensure the design and office fit out project stays on budget while delivering a successful work environment for your employees.

Engaging a professional and reputable office space planning in Malta who can guide in how to properly plan, as well as project manage the office fit out, gives you peace of mind that the new office space will enable your employees and business to thrive.


Whether your office planning is for a redesign of a current office space, an office relocation or a new office, we can assist you every step of the way.

Contact us today to discuss your workspace design and office space planning. We’re here to help you create, inspire and thrive!

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