To provide compatible working frameworks, many standards have been developed. The ISO 41001 standard has been designed with facilities management and building management in mind as of 2018. To manage an organization's operational activities and related risks, ISO 41001 outlines the requirements for planning, establishing, implementing, using, monitoring, reviewing, maintaining, and supplying a documented and integrated facilities management (FM) system.
The general mission and policies of the applicant organization, the nature of its activities, the products and services, as well as the location and working circumstances during production, all affect the scope of the ISO 41001 standard. Since ISO standards are not mandated by law, they are not mandatory.
The ISO 41001 standard gives businesses the following facility management options:
- Showcase the effectiveness and efficiency of the facility management about the needs of the organization
- Establish the same consistency in the demands and needs of all parties involved in the FM process
- By giving your customers more value, you can remain viable in a highly competitive climate
The ISO 41001 audit is structured and framed by a checklist. An organization can be certain that you'll cover all the necessary bases and that none of the important details will be missed by using a checklist. A checklist also makes sure that everyone on the team is aware of what has to be done and is on the same page.
Knowing the specifications of the standard you're pursuing is the first step. Make sure you comprehend each portion of the document by reading it from beginning to end. You can start making your checklist as soon as you have a solid understanding of the requirements. Documentation is among the most crucial components of an ISO audit. To pass the audit, you must have the necessary documents. This could include items like policies, processes, and any other supporting documentation. Make sure you are aware of the necessary documentation and where to get it.
This cannot be accomplished by you alone. Form a group of workers and professional ISO 41001 consultants who will be in charge of the various objects on the ISO 41001 audit checklist. This will make sure that nothing is overlooked and that all bases are covered. Make sure the workers you select to assist you are aware of the standard's requirements and are up to the task. Make a schedule once your team is in place. This will ensure that every task is completed on time and that there is no last-minute frantic activity. Be sure to provide extra time in case there are any unanticipated delays.
For conducting ISO 41001 audits and getting the ISO 41001 certification, using a checklist can be quite advantageous for several reasons, including the following:
- Ensures comprehensive coverage – The ISO 41001 audit checklist is thorough and precise since it addresses all of the major standards of ISO 41001 and assures that no significant component will be overlooked.
- Increases efficiency – The auditor can move through the audit process more logically, rapidly, and easily if there is a pre-determined list of questions and requirements. This can help to save time and money and free up the auditor to concentrate on areas of higher concern or interest.
- Improves communication – Another tool that keeps all parties involved in the audit process engaged is a checklist. Communication between the auditor and the organization can be improved, resulting in more efficient collaboration, by having a clear understanding of what is being audited and how the process operates.
ISO 41001:2018 Facility Management System — Three years on — Problem solved or just another standard?In late 2018, the long-awaited International Standard Organization published ISO 41001:2018 — Facility Management system — Requirements with guidance for use.
Some two and a half years later, we look at whether it has been a success story or whether it has failed to live up to its pre-launch expectation.IntroductionThe questions I will answer are:Should we pursue ISO 41001 and become certified?What is the certification process and the stages involved?What are the benefits of certification and will it add value?
In Part 1, dated June 2019, I looked at early indicators of how the standard was received by the profession and industry, less than a year after it was launched.
At the time, I experienced varying opinions from around the Globe.
It was evident however that the ‘FM Mature’ countries were not adopting the standard as quickly as its pre-launch expectation suggested.
There were numerous reasons for this, mainly due to a) a lack of awareness of the standard; or b) organisations were already certified to any one of several other associated ISO Management System Standards (MSS), notably ISO 9001, ISO 14001 and ISO 45001 and that until they felt a need or were being persuaded that ISO 41001 was a must, they would refrain for the time being.
