Once the initial excitement of running Office 365 has subsided, organizations will typically spend some time reviewing their existing business processes to identify how Office 365 can improve. It is almost impossible to move all processes at once, but identifying and improving the most commonly used ones will certainly help to adopt Office 365 throughout the organization.
Office 365 has many tools and can be challenging to downsize to get a full picture of the pros and cons that can affect the development process.
Selecting the Right Office 365 Tool
When our clients want to improve the business process in Office 365 with a tool with no or low code, we start with three options: Microsoft Forms, SharePoint Lists / Libraries, and PowerApps. The first thing we consider is the current state of the business process and its complexity.
If the process starts with something like simply entering data into an Excel spreadsheet with minimal logic, Microsoft Forms might be appropriate. Microsoft Forms functions well for people who are not very technical and need something simple and easy to manage the form. The biggest contribution of Microsoft Forms is that it offers minimal field types and logic options.
Finding Your Business Process, Finding the "Flow"
Once the business process is home, the next step is to determine how the process should go. Use Microsoft Visio or any other similar tool to copy the exact process. Are there approval stages? How much? Should that data be transferred elsewhere when the process is complete? These are just some of the goal settings that you can use.
The main workflow tool used to be SharePoint Designer. While this is still an option, many people using Office 365 have turned their attention to Flow in order to replace SharePoint Designer workflows.
Just like PowerApps, Flow comes with a learning curve. I feel that this learning curve is more serious for those who have worked with Designer for years. If you are unfamiliar with workflows, Flow is a much more useful version of Designer.
I notice painfully from painful personal experience that infinite loops are much more common with Flow, but improved login helps in those situations.
Flow has some pre-built templates that come in handy. An example is a template that automatically submits data submitted to Microsoft Forms to a SharePoint directory. This is perfect if you like the Microsoft Forms user experience but need the SharePoint directory data to either sign up or continue a more complex business process.
Anyway, if you own a business and need everything to be in place, i.e., to have a proper backup for your critical Office 365 data, since Microsoft is not offering you the backup required, then you can settle another type of Office 365 backup, by including a third-party solution.
One of the best solutions for Office 365 is developed by Altaro. Altaro Office 365 backup is an all-in-one package for businesses across the globe.
You can feel safe and secure with Altaro as they are a company with a proven record for software backup.
Office 365 empowers teamwork and content collaboration through a variety of services.Imagine this ... You work for Contoso Electronics and are part of the launch team for its flagship product, the X1050.
You and your team members need a collaborative space where you can share and work on content.This is where Microsoft teams come into play.
As a day-to-day teamwork center, Teams have a variety of features that the X1050 team can benefit from, such as:Communication is driven by instant messaging and audio/video chatLive meetings and on-demand recordingsIntegrations with Office 365 apps such as Planner as well as third-party servicesMobile app for on-the-go teamworkSharing, channels, and chatChannels are used for focused conversations and collaboration surrounding a given topic, which, in this scenario, is the go-to-market plan for the XT1050.
Britney, your manager, put you in charge of delivering the XT1050 go-to-market presentation.Microsoft Teams and PlannerThis lightweight task management tool is a separate service within Office 365, but it’s tightly integrated with Teams.
You create a new tab within your channel and connect with Planner.Setting up a meeting in Microsoft TeamsBack to the Teams.
Your team members reviewed the presentation, and you are now ready to present the final version.
Getting a backup of Office365 Mailboxes occasionally becomes an incredibly needy task.
Well, there are lots of different solutions for Office 365 backup to helps you with that.
Why it is important to Office 365 Emails backup:Accidental data deletionRetention policy gapsSecurity intimidation –internal and externalHardware malfunctionLegal and compliance requirementsOffice 365 emails backup solution can be prepared by the manual as well as an extraneous tool.
Let’s know:Backup Office 365 Emails via Manual MethodRun and Log-in Office 365 with your Administrator credentialsNow, Go to Admin Center and select ExchangeClick Permissions to access.
Go to Admin Roles >> Discovery ManagementFrom the Discovery Management option, hit ‘+’ sign to add RolesAfter that click on ‘Mailbox Import/Export’ below rolesWithin the ‘Members’, click again the ‘+’ sign and click once on the user nameClick on “Save” when the necessary steps finishedAfter that, here Go to “Compliance Management >> in-place eDiscovery & hold” option and click New (+)From “In-Place eDiscovery & Hold” dialogue box, enter the name and click Next buttonNow, select the all mailboxes by clicking on “Search all mailboxes” or the also selected ones by “Specify mailboxes to search” option and click once more on the ‘+’ signPlace the filters and go with Next button from the next ‘Search query’ displayFrom “In-Place Hold Settings” dialogue box you can identify the number of days for which the items are to be reserved before they are deleted from the serverNow, click the “Finish” there.After a verification message, click on “Close”Finally, the search list will be presented, after that click on the downward bullet to export the .pst filesDrawbacks of the manual ways to import Office 365 mailbox to PSTThe manual method is a lengthy procedure and takes unpredicted time.Complete emails, calendars, contacts, and all contents cannot be exported.There are no filter items given to export itemsOnly execute this way which is expert technicallyBackup Office 365 Emails using Shoviv Office 365 Backup ToolShoviv Office 365 Backup and Restore Software is a specialized Office 365 backup tool.
The tool appears with User-friendly GUI and offers easy to recognize processing.
To take backup of Office 365 mailbox data into an Outlook PST file, I would like to refer an excellent third party software, Kernel Office 365 Backup & Restore.Software Advance Features-Easy save Office 365 mailboxes into PSTProvide option to choose your desired location to save filesSupports to take backup of multiple Office 365 mailboxes using CSV filesAlso supports PST files to Office 365 migrationProvide filter optionFree trial version of the software is also availableFor more information about the software, visit- https://www.nucleustechnologies.com/office-365-backup/
As you know Office 365 is the cloud-based software that is used as a service product for the organization.
Therefore, here we come up with the perfect suggestion for a user query “How to backup Office 365 mailbox”.
In this blog, we deal with both traditional and tool approaches.In the next section, we discuss the need to backup Office 365, how to backup it manually, what are the tool backup approach and its features.
So that users are able to easily compare between manual and alternate tool backup methods.
Why Backup of Office 365 mailboxes necessary?In this technological era, the backup of every important data is necessary to secure it from any mishappening, and Office 365 is one of them.
So it is very necessary to backup Office 365 mailboxes including calendar, Inbox, attachments, contacts, journals, tasks, and sending emails to the local platform.
