Sign in

How To Align Project Aspects Between Remote Teams

Nikola Sekulic
How To Align Project Aspects Between Remote Teams

Project management is one of the most important processes in any growth-oriented business. No matter if you are in Ecommerce or SaaS or any other industry, or the size of your business, it is imperative for you as a business leader to understand the importance of projects for the growth, scalability, and financial stability of your business. 

Every department and every team in your organization needs to run on efficient and effective project management in order to achieve their goals and take the company forward as a whole. This is the only way to effectively manage remote teams and ensure seamless collaboration and communication.

That said, adopting the project work model brings numerous other benefits to the table, but there are some key challenges that may get in the way. It’s not easy aligning project aspects between remote teams and different departments, so let’s tackle this today.

Here are the key tips that will help you achieve project success when working with remote teams.

Bridge the gap between support and development

Product development and customer support need to work closely together in order to improve and align the product according to consumer feedback and demand. However, oftentimes there can be a lot of friction between the development and support teams, especially when working remotely and when communication and collaboration capabilities are limited. 

Needless to say, successfully aligning your service desk and development teams is the key to seamless product scalability and optimization, especially in a fast-paced market. Your top priority should be to empower these teams with the right work processes, integrations and tech, and a collaborative culture.

To do this, you first need to eliminate the department silos, and open these teams up to each other by giving them access to the same project, chat, and file sharing platforms. Next, make sure that both teams understand the process of the other team, in order to align their own process with their needs. 

Create a robust workflow and a reporting system that will ensure seamless collaboration, accountability, and incremental daily progress across all project aspects.

Allocate financial resources with project accounting

The great thing about running your business on a project management model is that it allows for a granular approach to financial management, resource allocation, as well as goal-setting and decision-making. Instead of taking a general approach to a new problem or making generalized goals, you can use very specific projects to solve very specific problems and thus take your company in the right direction.

But operational efficiency notwithstanding, what’s also great about projects is that it allows for project accounting and smart financial allocation. In other words, you can more easily align your financial resources and internal investments with the unique needs of every project. This is your opportunity to minimize financial waste and maximize every dollar you invest in your business. 

Consider the financial requirements for every new project and its goals. Then, consider the touchpoints that different projects may have and how you can minimize financial expenses by carefully combining, managing, and optimizing the budgets to ensure their success.

Empower your remote workforce with the right tools

Remote work has become the norm in the post-COVID-19 world, and it's important for business leaders to equip and empower their remote employees with the right tools and processes. This is the only way to ensure their success and happiness in a digital workplace, and the only way to keep pushing your business forward in the new normal.

Firstly, you need the right workflow and standard operating procedures for all employees - that is your foundation. Then, you need to align different remote teams with the right tools for remote work and the software solutions that will ensure seamless collaboration and communication. These include a unified communication and project management platform, file sharing and storage solutions, and remote access to support.

Make sure that the tools you use have great mobile optimization as well, to allow your remote workers to do their job on the go.

Ensure seamless collaboration and communication

In order for any type of project to be successful and to keep moving forward on a daily basis, your remote teams need to communicate and collaborate seamlessly no matter where they are. This means that you need to invest in a unified communication system, something like a VoIP solution (voice over internet protocol) and a comprehensive project management tool, like we mentioned before.

One of the best collaboration strategies you can use for project success is to combine these tools with standard operating procedures, regular brainstorming sessions, and recap meetings. It’s important that all teams are on the same page during every stage of the project’s timeline, and having a recurring weekly or by-weekly meeting between the teams can help the project stay on the right track.

Monitor and act on business expenses in real time

Project management allows you to better manage your financial resources and allocate finances to right project aspects, but aligning your project finances between different teams can be a problem. After all, different teams working on the same project will have different micro-goals and objectives, demanding different resource allocation. 

That’s why it’s important to monitor your project expenses and overall budget through a dedicated expense management software that will also allow you to automatically track minor expenses and generate reports quickly. This will help keep the upper management and project leads continuously updated with the latest financial information, and it will allow you to keep your projects from breaching the allocated budget. 

Collect valuable data and generate meaningful reports

Speaking of your reporting capabilities, it’s imperative to extract meaningful data during the project’s life cycle and build comprehensive reports. These reports will detail everything from finances to milestones, all the way to projections, timelines, and important team-based information.

To generate these reports and monitor your projects efficiently, you’ll need to research the best data integration tools that will allow you to build integrations between all the software your teams use during a project. This will allow them to seamlessly access and handle important data between devices and software solutions in order to bring all project aspects together under a single roof. 

Needless to say, this will also allow you to extract meaningful reports from a single data source.

Over to you

Project management is an essential process in any business, but it’s important to align different project aspects between remote teams in order to ensure their long-term success. If you want your projects to deliver better results, and your remote employees to take your business to new heights in 2022, make sure to use these tips to better align project resources and processes with their teams.

Nikola Sekulic
Zupyak is the world’s largest content marketing community, with over 400 000 members and 3 million articles. Explore and get your content discovered.
Read more