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How to Create a Space Management App for Offices

Andrew Rudy
How to Create a Space Management App for Offices

Step 1. Define your concept

You already know that there are many issues an office space management app can solve, and there are many domains you can target with your solution. 

Your first step is to choose your niche and a type of office space management solution you need to cater to your target audience. 

Think about your competitors who already operate in your target market. Analyze them, pick the functionality or services you’d like to provide, and also consider what you could do better in order to stand out. 

Step 2. Find your vendor

The most cost-effective way to build a space management solution is to hire a software development company. Surely, you can hire a full in-house team, but this may be costly due to local salaries, taxes, equipment, HR costs, and other expenses. 

Where do you find a reliable vendor? Here are some ways to find your perfect team:

  • Ask for recommendations from your business partners, acquaintances, and colleagues if they’ve already had experience with outsourcing development
  • Google the topics you’re interested in (this is probably exactly how you found this article!)
  • Check websites like Clutch.co for reviews from previous clients
  • Check your candidates’ portfolios: bonus points if they’ve built a mobile app with similar functionality!

Step 3. Go through a discovery phase

It’s impossible to build a successful software product without planning, and a discovery phase is exactly for that. During this phase, a business analyst extracts your requirements into a technical specification. 

A technical specification is a document that describes the future product, its functionality, third-party integrations, architecture, requirements, and more. It also contains wireframes that describe the core UX of your future product. 

To build a technical specification, a business analyst also performs market research, competitor analysis, SWOT analysis, and more. 

With the ready documentation, you can be sure you’ll get exactly what your business needs and everyone on the team will have a clear understanding of the goals and processes of the project. 

Step 4. Build and test your app

Now it’s time to build your application. To accelerate your time-to-market, you can prioritize features and create an MVP first. This way, you’ll be able to release your space management app sooner and continue the development based on user feedback and real market response.

According to the best practices of Agile development, building and testing processes happen simultaneously, which optimizes the processes and allows developers to deliver a very high-quality product. 

In this process, you’ll get daily, and weekly reports and updates on the development process and adjust them according to your current business needs and market conditions. 

Step 5. Release and maintain your application

The work on your office management solution doesn’t stop at the release. Now it’s vital to maintain and update your software for managing office space regularly to stay relevant. If you offer a SaaS solution to other businesses, you’ll also need to add new features and improve the existing ones regularly. 

The maintenance activities include:

  • Bug fixing
  • OS updates
  • Third-party service updates
  • Library updates
  • Code refactoring
  • Security checks

The post-release activities can also include:

  • New feature development
  • Redesign 
  • Architecture improvements for scalability

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Andrew Rudy
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